Course Code:02.02
Course Subject:Module 2 Using the Computer and Managing Files
Course Title:ECDL (5v0) Module 2 Using the Computer and Managing Files
Aims:Student shall be able to demonstrate knowledge and competence in using the common functions of a personal computer and its operating system.
Introduction:On completion of the course, the student shall be able to adjust main settings, use the built-in help features, deal with a non-responding application, operate effectively within the desktop environment and work with desktop icons and windows, manage and organise files and directories/folders, and know how to duplicate, move and delete files and directories/folders and compress and extract files. In addition the student shall also understand what a computer virus is and be able to use virus-scanning software and demonstrate the ability to use simple editing tools and print management facilities available within the operating system.


The learner will be able to:

Assessment Criteria

The learner has achieved this objective because he/she can:

1. Control the Operating System (First Steps)

  1. Start the computer and log on securely using a user name and password.

  2. Restart the computer using an appropriate routine.

  3. Shut down a non-responding application

  4. Shut down the computer using an appropriate routine.

  5. Use available Help functions.

2. Setup an Operating System

  1. View the computer’s basic system information: operating system name and version number, installed RAM (random- access memory).

  2. Change the computer’s desktop configuration: date & time, volume settings, desktop display options (colour settings, desktop background, screen pixel resolution, screen saver options).

  3. Set, add keyboard language.

  4. Install, uninstall a software application.

  5. Use keyboard print screen facility to capture a full screen, active window.

3. Control the Operating System (work with icons)

  1. Identify common icons like those representing: files, folders, applications, printers, drives, recycle bin/wastebasket/trash.

  2. Select and move icons.

  3. Create, remove a desktop shortcut icon, make an alias.

  4. Use an icon to open a file, folder, application.

4. Control the Operating System (Using Windows)

  1. Know what a virus is and what the effects of a virus might be. Understand some of the ways a virus can be transmitted onto a computer. Understand the advantages of a virus-scanning application. Understand what ‘disinfecting’ files means.

  2. Use a virus scanning application to scan specific drives, folders, files. Understand why virus-scanning software needs to be updated regularly

5. Manage Files (Main Concepts)

  1. Understand how an operating system organizes drives, folders, files in a hierarchical structure.

  2. Know devices used by an operating system to store files and folders like: hard disk, network drives, USB flash drive, CD-RW, DVD-RW.

  3. Know how files, folders are measured: KB, MB, GB.

  4. Understand the purpose of regularly backing up data to a removable storage device for off-site storage.

  5. Understand the benefits of online file storage: convenient access, ability to share files.

6. Manage Files and Folders

  1. Open a window to display folder name, size, location on a drive.

  2. Expand, collapse views of drives, folders.

  3. Navigate to a folder, file on a drive.

  4. Create a folder and a further subfolder.

7. Work with Files

  1. Identify common file types: word processing files, spreadsheet files, database files, presentation files, portable document format files, image files, audio files, video files, compressed files, temporary files, executable files.

  2. Open a text editing application. Enter text into a file, name and save the file to a location on a drive.

  3. Change file status: read-only/locked, read-write.

  4. Sort files in ascending, descending order by name, size, type, date modified.

  5. Recognize good practice in folder, file naming: use meaningful names for folders and files to help with recall and organization.

  6. Rename files, folders.

8. Work with Files (Copy and Move)

  1. Select a file, folder individually or as a group of adjacent, non-adjacent files, folders.

  2. Copy files, folders between folders and between drives.

  3. Move files, folders between folders and between drives.

9. Work with Files (Delete and Restore)

  1. Delete files, folders to the recycle bin/wastebasket/trash.

  2. Restore files, folders from the recycle bin/wastebasket/trash.

  3. Empty the recycle bin/wastebasket/trash.

10. Search for Files

  1. Use the Find tool to locate a file, folder.

  2. Search for files by all or part of file name, by content.

  3. Search for files by date modified, by date created, by size.

  4. Search for files by using wildcards: file type, first letter of file name.

  5. View list of recently used files.

11. Use Utilities (File Compression)

  1. Understand what file compression means.

  2. Compress files in a folder on a drive.

  3. Extract compressed files from a location on a drive.

12. Use Utilities (Anti-Virus)

  1. Understand what a virus is and the ways a virus can be transmitted onto a computer.

  2. Use anti-virus software to scan specific drives, folders, files.

  3. Understand why anti-virus software needs to be updated regularly.

13. Manage Printing Options

  1. Change the default printer from an installed printer list.

  2. Install a new printer on the computer.

14. Print

  1. Print a document from a text editing application

  2. View a print job’s progress in a queue using a desktop print manager.

  3. Pause, re-start, delete a print job using a desktop print manager.