Course Code:01.03
Course Subject:Module 3 Word Processing
Course Title:ECDL (4v5) Module 3 Word Processing
Aims:Student shall be able to demonstrate the ability to use a word processing application on a computer.
Introduction:On completion of the course, the student shall be able to accomplish everyday tasks associated with creating, formatting and finishing small sized word processing documents ready for distribution. They will also be able to duplicate and move text within and between documents, demonstrate competence in using some of the features associated with word processing applications such as creating standard tables, using pictures and images within a document, and using mail merge tools.


The learner will be able to:

Assessment Criteria

The learner has achieved this objective because he/she can:

1. Use the Application

  1. Open (and close) a word processing application. Open one, several documents. Create a new document (based on default, other available template). Save a document to a location on a drive. Save a document under another name. Save a document in another file type such as: text file, Rich Text Format, HTML, template, software specific file extension, version number. Switch between open documents. Use available Help functions. Close a document.

  2. Change between page view modes. Use magnification/zoom tools. Display, hide built-in toolbars. Display, hide non-printing characters. Modify basic options/preferences in the application: user name, default directory/ folder to open, save documents.

2. Perform main operations

  1. Insert text. Insert special characters, symbols.

  2. Select character, word, line, sentence, paragraph, entire body text

  3. Edit content by inserting new characters, words within existing text, over-typing to replace existing text. Use the undo, redo command

  4. Duplicate (Copy & Paste) text within a document, between open documents. Move (Cut & Paste) text within a document, between open documents. Delete text.

  5. Use the search command for a specific word, phrase. Use a simple replace command for a specific word, phrase

3. Format

  1. Change text appearance: font sizes, font types. Apply text formatting such as: bold, italic, underline. Apply subscript, superscript to text. Apply case changes to text. Apply different colours to text. Copy formatting from a piece of text to another piece of text. Apply an existing style to a word, a line, a paragraph. Use automatic hyphenation

  2. Insert, remove paragraph marks. Insert, remove soft carriage return (line break) marks. Align text left, centre, right, justified. Indent paragraphs: left, right, first line, hanging. Apply single, double line spacing within paragraphs. Apply spacing above, below paragraphs. Set, remove and use tabs: left, centre, right, decimal. Apply bullets, numbers to a single level list. Remove bullets, numbers from a single level list. Change between the style of bullets, numbers in a single level list from built-in standard options. Add a top and bottom border, box border and shading to a paragraph.

  3. Change document orientation, portrait, landscape. Change paper size. Change margins of entire document, top, bottom, left, right. Insert, delete a page break in a document. Add, modify text in Headers, Footers. Add fields in Headers, Footers: date, page number information, file location. Apply automatic page numbering to a document.

4. Manage Objects

  1. Create a table ready for text insertion. Insert, edit data in a table. Select rows, columns, cells, entire table. Insert, delete, rows and columns. Modify column width, row height. Modify cell border width, style, colour. Add shading to cells.

  2. Insert a picture, an image, a chart into a document. Select a picture, image, chart in a document. Duplicate a picture, image, chart within a document, between open documents. Move a picture, image, chart within a document, to another document. Resize a picture, image, chart. Delete a picture, image, chart.

5. Mail Merge

  1. Understand the term mail merge and the concept of merging a data source with a main document such as a letter or a label document. Open, prepare a main document for a mail merge by inserting data fields. Open, prepare a mailing list, other data file, for use in a mail merge. Merge a mailing list with a letter, label document.

6. Prepare Outputs

  1. Understand the importance of proofing your document such as: checking the layout, presentation (margins, appropriate font sizes and formats) and spelling. Spell-check a document and make changes such as correcting spelling errors, deleting repeated words. Add words to a built-in custom dictionary. Preview a document.

  2. Choose print output options such as: entire document, specific pages, number of copies. Print a document from an installed printer using defined options, default settings