Course Code:01.02
Course Subject:Module 2 Using the Computer and Managing Files
Course Title:ECDL (4v5) Module 2 Using the Computer and Managing Files
Aims:Student shall be able to demonstrate knowledge and competence in using the common functions of a personal computer and its operating system.
Introduction:On completion of the course, the student shall be able to adjust main settings, use the built-in help features, deal with a non-responding application, operate effectively within the desktop environment and work with desktop icons and windows, manage and organise files and directories/folders, and know how to duplicate, move and delete files and directories/folders and compress and extract files. In addition the student shall also understand what a computer virus is and be able to use virus-scanning software and demonstrate the ability to use simple editing tools and print management facilities available within the operating system.


The learner will be able to:

Assessment Criteria

The learner has achieved this objective because he/she can:

1. Control the Computer Environment

  1. Start the computer. Shut down the computer using an appropriate routine. Restart the computer using an appropriate routine. Shut down a non-responding application.

  2. View the computer’s basic system information: operating system and version number, installed RAM (random access memory). Change the computer’s desktop configuration: date & time2, volume settings, desktop display options (colour settings, screen pixel resolution, screen saver options). Set, change keyboard language. Format removable disk media: diskette, Zip disk. Install, uninstall a software application. Use keyboard print screen facility and paste contents into a document. Use available Help functions.

  3. Launch a text editing application. Open, create a file. Save the file to a location on a drive. Close the text editing application

2. Operate the Desktop

  1. Recognize common desktop icons such as those representing: files, directories/folders, applications, printers, recycle bin/wastebasket. Select and move desktop icons. Open a file, directory/folder, application from the desktop. Create a desktop shortcut icon, desktop menu alias.

  2. Identify the different parts of a window: title bar, menu bar, toolbar, status bar, scroll bar. Collapse, expand, resize, move, close a window. Switch between open windows.

3. Manage Files

  1. Understand how an operating system shows drives, folders, files in a hierarchical structure. Know that the devices used by an operating system to store files and folders are the hard disk, diskette, CD-ROM, network drives.

  2. Navigate to a file, folder on a drive. Create a directory/folder and a further subdirectory/ sub-folder. Open a window to display directory/folder name, size, location on drive.

  3. Recognize common file types: word processing files, spreadsheet files, database files, presentation files, image files, audio files, video files, compressed files, temporary files. Count the number of files, files of a particular type, in a folder (including any files in subfolders). Change file status: read-only/locked, read-write. Sort files by name, size, type, date modified. Understand the importance of maintaining correct file extensions when re-naming files. Re-name files, directories/folders.

  4. Select a file, directory/folder individually or as a group of adjacent, non-adjacent files, directories/folders. Duplicate files, directories/folders between directories/folders and between drives. Move files, directories/folders between directories/folders and drives. Understand why making a ‘backup’ copy of files to a removable storage device is important.

  5. Delete files, directories/folders to the recycle bin/wastebasket. Restore files, directories/folders from the recycle bin/wastebasket. Empty the recycle bin/wastebasket.

  6. Use the Find tool to locate a file, directory/folder. Search for files by content, date modified, date created, size, wildcards. View list of recently used files

  7. Understand what file compression means. Compress files in a folder on a drive. Extract compressed files from a location on a drive

4. Understand Viruses

  1. Know what a virus is and what the effects of a virus might be. Understand some of the ways a virus can be transmitted onto a computer. Understand the advantages of a virus-scanning application. Understand what ‘disinfecting’ files means.

  2. Use a virus scanning application to scan specific drives, folders, files. Understand why virus-scanning software needs to be updated regularly

5. Manage Printing

  1. Change the default printer from an installed printer list. Install a new printer on the computer

  2. Print a document from a text editing application. View a print job’s progress using a desktop print manager. Pause, re-start, delete a print job using a desktop print manager